311 Data Weekly Meeting Agenda #1545

ryanfchase · 2023-08-10T02:01:26Z

Overview

This issue tracks meeting agendas for the weekly 311 Data member meeting

2024
January 10, 2024
January 17, 2024
January 24, 2024

January 31, 2024
February 14, 2024
February 21, 2024
February 28, 2024
March 13, 2024
March 20, 2024
March 27, 2024
April 10, 2024
April 17, 2024
April 24, 2024
May 8, 2024
May 15, 2024

Agenda Template

## YYYY-MM-DD - 311 Data Weekly Meeting
_[Back to Top](#)_

### AGENDA
_Timezones listed as Pacific Time._

- [ ] 7:00PM _5 min_ - Check-in
- [ ] 7:05 _5 min_ - Team announcements + updates
- [ ] 7:10 _20 min_ - Topic Requests
- [ ] 7:30 _30 min_ - Breakout Rooms
- [ ] 8:00 finished

### Topic requests/questions:

### Notes:

### Action Items:

### Resources/Instructions


---
### Attendees

####  Product Management
- [ ] Cotton
- [ ] Bethlehem

#### UI/UX Research
- [ ] Holly Worthen
- [ ] Brian
- [ ] Rong

#### UI/UX Design
- [ ] Joy
- [ ] Karla
- [ ] Anna K
- [ ] Peter
- [ ] Paul
- [ ] Angela
- [ ] Allison
- [ ] Shu


#### Engineering
- [ ] Ryan C
- [ ] Johnny
- [ ] Shannan
- [ ] Billy Phan
- [ ] Drake
- [ ] Danielle
- [ ] Kelly
- [ ] Andrew
- [ ] Tracy

#### Content/Marketing/Copywriting
- [ ] TBD

#### UNASSIGNED
- [x] nobody

PM Instructions For Board Review

PM will go through each team (engineering, design, research, product management) and check with the team lead that "all issues are in their right place". This will give team leads a chance to make simple board adjustments. Team lead can opt to do these adjustments within breakout rooms.

Open up the 311-Data project board
In the "Start Here" column, find the "Issues by role" card. This card has links that will filter the board based on each team. You will need to filter the board per each team to do the below steps.
In "New Issue Approval", ask the lead if there are any issues that have been reviewed and can move out. Also ask if the lead needs someone to review issues here, try to delegate this to unblock movement of the issue.
In "Icebox", review with the lead that all tickets here are indeed blocked, or unable to progress.
In "Prioritized Backlog", go through and ensure nobody is assigned to these issues. Also try to ensure that they are properly ordered (from top to bottom) by milestone (once we have milestones set up)
In "In Progress", make sure each issue has an assignee. Review issues with the lead that issues are indeed in progress, ask the lead to unassign and move back to "Prioritized Backlog" if there have been no updates on this issue.

PM Instructions for Opening Breakout Rooms

PM will need to manually open breakout rooms each session. This is done via the Host Key (do not share this!!!)

Log into 1Password and access the HackForLA Zoom vault
Select the relevant Zoom entry (to quickly check, open your google calendar invite, it should say "CTS Zoom3 is inviting you to a scheduled Zoom meeting", indicating you should use the Zoom 3 entry)
Copy the Host Key into your clipboard
Once you have joined the Zoom meeting, go to Participants > Claim Host
Enter in the Host Key, and confirm that you are now the Meeting Host
Find the Breakout Rooms option (iirc, More > Breakout Rooms)
Create 4 breakout rooms and select "Let participants choose room"
A window called "Breakout Rooms - Not Started" appears with the 4 rooms, unlabeled.
Hovering over each row, you can click "Rename". Rename each row to be Engineering, Design, Research, and Product Management.
Click Open All Rooms

ryanfchase · 2023-08-16T23:12:19Z

ryanfchase · 2023-08-18T02:59:55Z

ryanfchase · 2023-08-24T01:16:12Z

2023-08-23 - 311 Data Weekly Meeting

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This was created as a duplicate of #1545 (comment), please ignore

ryanfchase · 2023-08-30T18:30:45Z

ryanfchase · 2023-09-13T18:27:25Z

ryanfchase · 2023-09-20T23:35:56Z

ryanfchase · 2024-07-01T23:49:39Z

To review on 1st agenda of August:

Need designer feedback before moving forward on creating dev ticket
- Design ticket needing feedback: Improve Zoom Behavior on Map #1700 (comment)
- Dev ticket awaiting that feedback: Add Mapbox Zoom Controls to Map Page #1793

ryanfchase · 2024-08-15T01:59:52Z

ryanfchase · 2024-08-15T02:09:18Z

Meeting Notes (add to agenda above)

Announcements

Leadership

still looking for Dev Lead
Joy and Allison are the new Design Leads
Research: Brian / Rong ?

Research team

Todo

report for mod. usability study
report for demo
Templates: do we have a standardized way of putting together notes / putting it into slideshow
deliverable: Action Steps spreadsheet

Accountability Checks

Tracy

Joy-Truex · 2024-08-15T05:39:14Z

(Design) Accountability Checks

ryanfchase · 2024-08-21T19:42:45Z

2024-08-21 - 311 Data Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

7:00PM 5 min - Check-in
7:05 5 min - Team announcements
7:10 10 min - Read Topic Requests
7:20 30 min - Breakout Rooms
8:50 10 min - Leads reconvene

Announcements

@ryanfchase to lead Dev meeting on Saturdays (or Sunday maybe) at 10am PT

Team Wiki

@ryanfchase @traycn working on Wiki, planning on adding Accountability Checks section as a guide for leads
Lots of pages that I consider to be good ideas, but they could use updates / better implementation, i.e. "How to contribute on ___ team", "How to create tickets for ___ team"

Topic requests/questions:

UIUX

need to correctly implement this process: WIP: Onboard & Offboard: UI/UX #1580
we need a way to review the Handoff figma page and determine when we can take things off (i.e. when they are completed by dev)
ticket review (builds off of this comment above)
- This ticket is in review, designer to address PM notes: Improve Zoom Behavior on Map #1700
  - dev lead to follow up: Improve Zoom Behavior on Map #1700 (comment)
- Two designs were handed off, pick one: Identifying Neighborhood Council Names on Map #1669
- Question/Blocker on how to proceed: Design System Updates: Header Redesigns #1628
(UIUX Lead) Accountability Checks

Dev

Once design team picks one option, dev to make implementation ticket: Identifying Neighborhood Council Names on Map #1669
confirm that answer satisfies the question: Implement Latest Export Button UI #1785
go over Documentation epic (possibly make some tickets?!): Epic: Documentation and Wiki #1796
(Dev Lead) need to review outstanding onboard/offboard comments
(Dev Lead) Accountability Checks

UXR

review all open issues
Accountability Checks

PM

we desperately need to flush outdated team permissions. We may need Bonnie's help on this. Let's make a ticket to do this. Also we need to maybe clean up the calendar invites. Lots of inactive members are "declining" calendar invites
we can now properly get started on Contact Page support ticket criteria: Determine requirements for support issues from contact page #1769
- I think this is completed, I need a PM to confirm this is done: Set up bot for 311-Data issue creation automation #1753
Weekly Audit
Accountability Checks

Notes:

Action Items:

Resources/Instructions

Attendees

Product Management

Cotton
Bethlehem

UI/UX Research

Brian
Rong

UI/UX Design

Engineering

Content/Marketing/Copywriting

TBD

UNASSIGNED

nobody

ryanfchase · 2024-08-22T02:49:42Z

Notes for Upcoming Dev Documentation

Frontend

Mapbox
React
MUI
What code paths are unused?

Backend (Fake)

DuckDb
HuggingFace
python data transform + Github Actions
DbProvider + Context
Data Export Queries
Bot Email + Support Ticket Automation

ryanfchase · 2024-08-29T01:05:31Z

bberhane · 2024-08-29T02:29:05Z

Link to Moderated Usability Testing Findings: https://docs.google.com/presentation/d/1w1YpzC-sM7X1OOQ70f5Ey8h6Q0yOoTlC/edit?usp=sharing&ouid=100948418269853168398&rtpof=true&sd=true

ryanfchase · 2024-08-31T17:54:20Z

TODO for Ryan

obtain 2024 (or most recent) boundaries JSON file: Adjust data cleaning script to prune data points outside of LA Neighborhood Districts #1708

ryanfchase · 2024-09-07T08:03:44Z

ryanfchase · 2024-09-12T00:35:07Z

cottonchristopher · 2024-09-18T00:21:01Z

cottonchristopher · 2024-09-18T23:50:24Z

2024-09-18 Accountability Checks

dev

Billy

uiux

Peter: please move to In Progress, or unassign
Allison: please move to In Progress, or unassign

pm

ux research

[X]

cottonchristopher · 2024-09-25T01:43:42Z

2024-09-25 - 311 Data Weekly Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

Topic requests/questions:

RC requesting...

uiux design - breakouts

needing design lead review on Implement designs for email template #1828
- need 1 design lead to assign themselves as reviewer, provide ETA + availability for review
- discuss system for design leads to review dev's implementations
@ryanfchase asks: do we need to go over any v1.2 August Usability test feedback from your team? E.g. the one from
Regarding: Improve Zoom Behavior on Map #1700
- we should summarize the discussion from slack onto the ticket
- @pogwon suggests reviewing designs, consideration for dark/light mode
review Design System Updates: Request Type Icons #1629 (comment)
- review @pogwon's prototype for icons vs color pins

dev - breakouts

Discuss Pre-Launch tickets

Continuing to wait on About page (needs another revision from PMs + Bonnie)
Review Contact Page's latest implementation status (Google App Scripts)
- doesn't actually send an email, simply opens an issue
- If Bonnie attends meeting: 311 Data Weekly PM Meeting Agenda #1546 (comment)
- Need to implement PII moderation sheet + app script
Review Vite Migration updates
- changes to environment variables, checkEnv.js: Modify CheckEnv.js to notify dev if Vite keys are missing from .env file #1824
- @aqandrew has provided clarification to @bphan002's question on the PR

Notes:

9-25-24 Notes

Note: we are NOT considering the clustered data-vis as a pre-launch item. UXR had asked about deadline bc I phrased it poorly -- this is a consideration for possible Preference Test in the future.

general

team accountability checks

we need a way to distribute instructions for this. I think everyone has an idea for what these are, and even a few members are capable of leading this. But instructions need to be created and distributed

uxr - breakouts

any update on Unmoderated Usability Study RPV1.2 #1729, usertesting.com

resolution: still awaiting Bonnie to review and respond to usertesting.com.
suggested they reach out to admin team and request access to Bonnie's scheduler

pm - breakouts

Wiki update tickets:

PM: Create Emergent Requirement Wiki + Template #1831

PM: Create Decision Record Wiki Page #1830

I had suggested to Cotton to read up on website team's wiki on Decision Records
I don't see a similar page on Emergent Requirements, I'll need to find one

uiux design - breakouts

@ryanfchase asks: do we need to go over any v1.2 August Usability test feedback from your team? E.g. the one from

To be discussed at upcoming product planning meeting

Regarding: Improve Zoom Behavior on Map #1700

we should summarize the discussion from slack onto the ticket

note acknowledged, need confirmation

@pogwon suggests reviewing designs, consideration for dark/light mode

@Joy-Truex provided clarification, opening up considerations for swapping background color on NC select/no-select

review Design System Updates: Request Type Icons #1629 (comment)

review @pogwon's prototype for icons vs color pins

I think the original ticket could be updated, it references features (that are currently implemented) as upcoming considerations, e.g. outdated info

dev - breakouts

Discuss Pre-Launch tickets

Continuing to wait on About page (needs another revision from PMs + Bonnie)

Review Contact Page's latest implementation status (Google App Scripts)

doesn't actually send an email, simply opens an issue

If Bonnie attends meeting: 311 Data Weekly PM Meeting Agenda #1546 (comment)

Need to implement PII moderation sheet + app script

this needs a ticket

Review Vite Migration updates

changes to environment variables, checkEnv.js: Modify CheckEnv.js to notify dev if Vite keys are missing from .env file #1824

@aqandrew has provided clarification to @bphan002's question on the PR

need to continue working on the dev migration checklist ticket: Migrate devs to Vite - checklist #1834

Action Items:

Resources/Instructions:

Attendees

Product Management

Cotton
Bethlehem

UI/UX Research

Holly Worthen
Brian
Rong

UI/UX Design

Engineering

Content/Marketing/Copywriting

TBD

UNASSIGNED

nobody

cottonchristopher · 2024-09-25T01:45:40Z

2024-09-24 Accountability Checks

dev

[ ]

uiux

[ ]

pm

ux research

[X]

londondkim · 2024-09-27T03:32:28Z

bberhane · 2024-10-05T21:34:45Z

Add to 10/09/24 agenda to review design tickets
Closed ticket (no dev follow up):

Identifying Neighborhood Council Names on Map #1669

Open ticket (contains work from 1669):

Display NC names on hover via pop-up modal #1807

Dev to add a follow-up ticket to

Identifying Neighborhood Council Names on Map #1669

cottonchristopher · 2024-10-05T22:42:15Z

Add to 10/9/2024- meeting agenda

DR for selecting multiple regions (action steps line 7)
-https://docs.google.com/spreadsheets/d/14otyz2v-vYOnW9zJxpWTLSySTK4sJ2pDRO5wfre7e4Q/edit?gid=0#gid=0
Milestone Additions- added Wiki Page
-@ryanfchase, I think there was a research milestone to add? but I am not sure, Lmk I can add
-https://docs.google.com/spreadsheets/d/1F_2ZwvVo6lyyXstxota1cKH2LI9388lUGg1w-j_49zs/edit?gid=0#gid=0

ryanfchase · 2024-10-05T23:09:11Z

Add to 10/9/2024 meeting agenda

Has UIUX team discussed this Insight + Action Steps? Create August 2024 V1.2 Moderated Usability Test Action Steps Spreadsheet #1819 (comment)

This was referenced Aug 16, 2023

2023-08-16 - 311 Data PM Weekly Meeting #1551

Closed

Review and update dependencies in package.json #1537

Closed

ryanfchase mentioned this issue Sep 1, 2023

Onboard & Offboard: Product #1561

Open

4 tasks

ryanfchase assigned edwinjue, henurah, funbunch, ryanfchase, sanjumv, Graemo27, hworthen, MBasil03, annaseulgi and cottonchristopher Sep 1, 2023

ExperimentsInHonesty added the Feature: agenda label Sep 5, 2023

ryanfchase added the Size: Missing label Sep 8, 2023

ryanfchase assigned bberhane and unassigned henurah Sep 8, 2023

MBasil03 added the Role: Missing label Sep 8, 2023

ryanfchase added Role: Product Management Size: 1pt Can be done in 6 hours and removed Role: Missing Size: Missing labels Sep 13, 2023

ryanfchase mentioned this issue Sep 14, 2023

Onboard & Offboard: Engineering #1578

Open

3 tasks

Graemo27 mentioned this issue Sep 14, 2023

WIP: Onboard & Offboard: UI/UX #1580

Open

5 tasks

ryanfchase mentioned this issue Aug 22, 2024

Epic: Documentation and Wiki #1796

Open

17 tasks

ryanfchase assigned farahrobleh and unassigned annaseulgi Aug 23, 2024

bberhane unassigned farahrobleh Aug 29, 2024

cottonchristopher assigned sumit-sharma92 Aug 29, 2024

bberhane unassigned sumit-sharma92 Sep 12, 2024

ExperimentsInHonesty mentioned this issue Sep 25, 2024

Epic: Marketing: 311 Data hackforla/marketing#61

Open

12 tasks

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ryanfchase mentioned this issue Sep 26, 2024

1828 implment designs for email template #1832

Merged

4 tasks

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cottonchristopher assigned londondkim Sep 27, 2024

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311 Data Weekly Meeting Agenda #1545

311 Data Weekly Meeting Agenda #1545

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general

uxr - breakouts

pm - breakouts

uiux design - breakouts

dev - breakouts

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ryanfchase commented Oct 5, 2024

311 Data Weekly Meeting Agenda #1545

311 Data Weekly Meeting Agenda #1545

Comments

ryanfchase commented Aug 10, 2023 • edited by traycn Loading

Overview

Agenda Quick-links

Agenda Template

PM Instructions For Board Review

PM Instructions for Opening Breakout Rooms

ryanfchase commented Aug 16, 2023 • edited Loading

2023-08-16 - 311 Data Weekly Meeting

AGENDA

Topic requests/questions:

Notes

Product Management

UI/UX Design

UI/UX Research

Engineering

Content/Marketing/Copywriting

UNASSIGNED

ryanfchase commented Aug 18, 2023 • edited by Graemo27 Loading

2023-08-23 - 311 Data Weekly Meeting

AGENDA

Topic requests/questions:

Notes

Product Management

UI/UX Design

UI/UX Research

Engineering

ryanfchase commented Aug 24, 2023 • edited Loading

2023-08-23 - 311 Data Weekly Meeting

ryanfchase commented Aug 30, 2023 • edited by mru-hub Loading

2023-08-30 - 311 Data Weekly Meeting

AGENDA

Topic requests/questions:

Notes

Product Management

UI/UX Design

UI/UX Research

Engineering

ryanfchase commented Sep 13, 2023 • edited by hworthen Loading

2023-09-13 - 311 Data Weekly Meeting

AGENDA

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

UI/UX Research

UI/UX Design

Engineering

Content/Marketing/Copywriting

UNASSIGNED

ryanfchase commented Sep 20, 2023 • edited by hworthen Loading

2023-09-20 - 311 Data Weekly Meeting

AGENDA

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

UI/UX Research

UI/UX Design

Engineering

Content/Marketing/Copywriting

UNASSIGNED

ryanfchase commented Jul 1, 2024

ryanfchase commented Aug 15, 2024 • edited Loading

2024-08-14 - 311 Data Weekly Meeting

AGENDA

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees

Product Management

UI/UX Research

UI/UX Design

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