From time to time DevStaff has the opportunity to offer some giveaways during the Meetups. The prizes are provided by sponsors in exchange for promotion.
The process, the tools, and the rules we use for these giveaways are described here.
All prizes will be written down at each Meetup's announcement at meetup.com. Moreover, at the intro presentation, when sponsors are presented, each prize will be explicitly mentioned along with the type, the amount of prizes, and the sponsor.
All participants of a Meetup are eligible for the raffling process including the speaker(s), attendees, and Org Team members. The participants of a Meetup are the members that have joined our Meetup's place (in case of physical Meetups) or our communication tool (in case of remote Meetups).
At the end of each meetup, we are using our draw app to pick the necessary amount of prize winners. They are then contacted within a week by an Org Team member to collect their shiny new tool / license / swag!
The whole raffle process described at this step will take place during the end of the Meetup (live or) in front of all the participants.
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Our app is open source, and it always welcomes Pull Requests to add features, fix bugs, and in general become even better at addressing our needs.