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Welcome to the SIGCHI Document-Formats Wiki!

Right now we're just going to document how to make your PDF accessible using Acrobat.

Accessibility

[Step 1] Adding Tags

With your PDF from Word or from LaTeX in hand, you'll need to open up Adobe Acrobat Pro DC. I'm using version 2015.009.20077 on a Mac.

1. Click Tools in the upper left or right corner (if you have version XI).
2. Find Accessibility and open it.
3. In the right sidebar, click Autotag Document.
4. Click Full Check and address any issues you might see that are addressable.
5. Save the document.

[Step 2] Preflight (saving with embedded fonts)

1. Click Tools in the upper left or right corner (if you have version XI).
2. Find Print Production and open it.
3. In the right sidebar, click Preflight.
4. Find Embed fonts (even if text is invisible). Two ways to do this:

• Look under PDF Fixups then click on it.
• Search for "Fonts" in the search box then click on it.

5. Click Analyze and fix and it will ask for a location to save the PDF with the embedded fonts.

This guide from Bowling Green State University describes how to do the preflight for Acrobat Pro XI with screenshots.

Platform Notes

LaTeX Notes

If you are using LaTeX, make sure you used (and started with) the latest version of the template. This fills out various sections to make things happen automatically such as:

\usepackage[pdflang={en-US},pdftex]{hyperref}
.
.
.
\hypersetup{%
  pdftitle={\plaintitle},
% Use \plainauthor for final version.
  pdfauthor={\plainauthor},
%  pdfauthor={\emptyauthor},
  pdfkeywords={\plainkeywords},
  pdfdisplaydoctitle=true, % For Accessibility
  bookmarksnumbered,
  pdfstartview={FitH},
  colorlinks,
  citecolor=black,
  filecolor=black,
  linkcolor=black,
  urlcolor=linkColor,
  breaklinks=true,
  hypertexnames=false
}

Word Notes

If you are using Word you may have to fill in various fields like the paper title, authors, language, and title display. The Full Check report will detail what to click where to make it all happen.