fix: improve prompts for google docs policy monitoring workflow

examples/access_review/workflows/google_docs_policy_revision_monitoring.py

@@ -1,4 +1,4 @@
-from admyral.workflow import workflow
+from admyral.workflow import workflow, Schedule
 from admyral.typings import JsonValue
 from admyral.actions import (
     list_google_docs_revisions,
@@ -14,22 +14,20 @@
 @workflow(
     description="Monitor Google Docs Policy Revision",
     triggers=[
-        # Schedule(
-        #     interval_days=1,
-        #     file_id="1ozuJuLT2MOOlJX_DjQ8dAtbI7Xm03JTdp2QbaFU5caY", # TODO: place your Google Docs file ID here
-        # )
+        Schedule(
+            interval_days=1,
+            file_id="1ozuJuLT2MOOlJX_DjQ8dAtbI7Xm03JTdp2QbaFU5caY",  # TODO: place your Google Docs file ID here
+        )
     ],
 )
 def google_docs_policy_revision_monitoring(payload: dict[str, JsonValue]):
     start_and_end_yesterday = get_time_interval_of_last_n_days(n_days=1)
 
     revisions = list_google_docs_revisions(
-        # file_id=payload["file_id"],
-        file_id="1ozuJuLT2MOOlJX_DjQ8dAtbI7Xm03JTdp2QbaFU5caY",  # FIXME:
-        # start_time=start_and_end_yesterday[0],
-        # end_time=start_and_end_yesterday[1],
+        file_id=payload["file_id"],
+        start_time=start_and_end_yesterday[0],
+        end_time=start_and_end_yesterday[1],
         secrets={"GOOGLE_DRIVE_SECRET": "google_drive_secret"},
-        run_after=[start_and_end_yesterday],  # TODO: remove
     )
 
     if revisions:
@@ -49,10 +47,10 @@ def google_docs_policy_revision_monitoring(payload: dict[str, JsonValue]):
 def google_docs_policy_revision_monitoring_body(payload: dict[str, JsonValue]):
     is_material_change = openai_chat_completion(
         model="gpt-4o",
-        prompt=f"Carefully review the following diff of a Google Doc defining a company policy:\n\n{payload["element"]["diff"]}\n\nDoes the diff contain any material change? "
-        "A material change of the policy is, for example, if sections were added, removed, or the content was modified. Some examples of changes which are not material changes "
-        "are fixing typos, changing the order of sections, uppercasing or lowercasing, or reformulating sentences while the meaning remains the same. Answer with 'yes' if it "
-        "is a material change and answer with 'no' otherwise. You must only answer with 'yes' or 'no' and nothing else.",
+        prompt=f"Carefully review the following diff of a Google Doc defining a company policy:\n\n<Company Policy Diff>\n{payload["element"]["diff"]}\n</Company Policy Diff>\n\n"
+        "Does the diff contain any material change? A material change of the policy is, for example, if sections were added, removed, or the content was modified. Some examples of "
+        "changes which are not material changes are fixing typos, changing the order of sections, uppercasing or lowercasing, changing a date, or reformulating sentences while the "
+        "meaning remains the same. Answer with 'yes' if it is a material change and answer with 'no' otherwise. You must only answer with 'yes' or 'no' and nothing else.",
         stop_tokens=["\n"],
         secrets={"OPENAI_SECRET": "openai_secret"},
     )
@@ -64,19 +62,25 @@ def google_docs_policy_revision_monitoring_body(payload: dict[str, JsonValue]):
         )
         revision_history = transform(value=splitted_text[-1])
 
-        is_revision_history_updated = openai_chat_completion(
+        modified_date = split_text(text=payload["element"]["modifiedTime"], pattern="T")
+        modified_date = transform(value=modified_date[0])
+
+        is_modified_date_in_revision_history = openai_chat_completion(
             model="gpt-4o",
-            prompt=f"Carefully review the following revision histry to check whether it contains the date {payload["element"]["modifiedTime"]}: {revision_history}\n\nDoes the "
-            f"revision history contain the {payload["element"]["modifiedTime"]}? Answer with 'yes' if it contains the date and answer with 'no' otherwise. You must only answer "
-            "with 'yes' or 'no' and nothing else.",
+            prompt=f"Carefully review the following revision history to check whether it contains the date {modified_date}. Be aware that the date could also be in another format, e.g., "
+            f"2024-02-01 could exist as 02/01/2024 or Feb 1, 2024! Answer with 'yes' if the revision history contains the date and answer with 'no' otherwise. You must only answer with "
+            f"'yes' or 'no' and nothing else. Here is the revision history which you should check for the date {modified_date}:\n\n"
+            f"<Revision History>\n{revision_history}\n</Revision History>\n",
             stop_tokens=["\n"],
             secrets={"OPENAI_SECRET": "openai_secret"},
         )
 
-        if is_revision_history_updated in ["No", "no"]:
+        if is_modified_date_in_revision_history in ["No", "no"]:
             send_slack_message_to_user_by_email(
                 email="[email protected]",
-                text=f"Potential material change without revision history update detected in Google Docs revision:\n\n{payload["element"]["diff"]}\n\n"
-                f"Link: https://docs.google.com/document/d/{payload["shared"]["file_id"]}/edit",
+                text=f"Potential material change without revision history update detected in Google Docs revision:\n"
+                f"Link: https://docs.google.com/document/d/{payload["shared"]["file_id"]}/edit\n"
+                f"User: {payload["element"]["lastModifyingUser"]}\n"
+                f"Modification Time: {payload["element"]["modifiedTime"]}",
                 secrets={"SLACK_SECRET": "slack_secret"},
             )