Update guidelines

output-guidelines/seminar_guidelines.md

@@ -10,9 +10,22 @@ The last 30 minutes of each session will be dedicated to networking between the
 The presentation part of each session will be open to the public and recorded. Recordings will be made available on the [Climatematch Academy Youtube channel](https://www.youtube.com/@ClimatematchAcademy-uq9vr/videos) and the [program website](https://programs.climatematch.io/impact-scholars/scholars2023.html) soon after the events.
 
 ## Specific presentation requirements
-- talks should be **10 minutes** long
-- groups should **mention the data** they used in their projects and include a slide about their **experience working with the data** (what did you find helpful? what did you struggle with?)
-- groups using CMIP data should add the **CMIP logo** to their presentations (you can get a high resolution logo [here](https://wcrp-cmip.org/branding/))
+- Talks should be **10 minutes** long and accompanied by **slides** (check out ["Ten simple rules for effective presentation slides"](https://journals.plos.org/ploscompbiol/article?id=10.1371/journal.pcbi.1009554))
+- Groups should **mention the data** they used in their projects and include a slide about their **experience working with the data** (what did you find helpful? what did you struggle with?)
+- Groups using CMIP data should add the **CMIP logo** to their presentations (you can get a high resolution logo [here](https://wcrp-cmip.org/branding/))
+- All team members and the mentor should be **acknowledged by name** in the presentation slide deck. We additionally encourage the groups to include a team photo on the first or the last slide provided that everyone feels comfortable with it. 
+
+We leave it up to the scholars to allocate the speaking responsibilities among themselves. While everyone who wishes to present part of the talk should be given a chance to do so, it is allowed for one scholar to speak on behalf of the team. 
+
+## Registering for the seminars
+The [seminar schedule](./seminar_presentations2.md) has been optimized based on the timeslot preferences scholars provided in the Entry Survey, so <u>we expect the majority of scholars to attend their team's session</u> regardless of whether they are speaking in the presentation. 
+
+We highly encourage scholars to attend the seminar sessions of other teams as well. It will be a great opportunity to learn about your peers' research and ask questions.
+
+Scholars **must sign up** for every seminar they intend to attend by filling out the respective registration forms [here](./seminar_presentations2.md). 
+The scholars who sign up for the seminar session their team is presenting at are automatically registered for the networking session with researchers from [CMIP](https://wcrp-cmip.org/) and [LEAP](https://leap.columbia.edu/) that will take place immediately after the presentations.
+
+However, it was not always possible to accommodate the timeslot preferences of everyone in a team. If your group's session falls during your night-time, we can sign you up for the networking part of another session as long as there is a time that works for you. Let us know by tagging `@CISP organizers` on Discord or email `[email protected]`. 
 
 ## Resources: how to give a short research talk?
 - ["The Art of Selling Science: Presenting an engaging scientific talk" by Caitlin Grzeskowiak, PLOS Early Career Research Community](https://ecrcommunity.plos.org/2017/01/31/the-art-of-selling-science-presenting-an-engaging-scientific-talk/)